Executive Secretaries and Executive Administrative Assistants:

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Also includes

About the Job

Indiana Average Salary $47,130.00
Average Time to Fill 30 days
Typical Education Post-secondary certificate or some college courses
Typical Experience Over 2 years, up to and including 4 years
10 Year Projected Openings (2016-2026) 3,445
10 Year Expected Percentage Change (2016-2026) -19.51 %

For more information on the new projection methodology, visit Hoosiers by the Numbers .

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Skills Profile

Essential (Soft) Skills

Essential Skills to Employers

Written Communication
Resource Allocation
Attention to Detail
Information Gathering
Oral Communication
Following Directions
Time Management
Critical Thinking
Customer Service

Top Job Duties and Responsibilities

Performing Administrative Activities

Manage clerical or administrative activities
Dictate correspondence to be recorded
Index information resources
Take messages, notes, shorthand, and dictation
Prepare correspondence relating to financial discrepancies
Transcribe spoken or written information
Organize individual, group, or organizational account invoices
Prepare business correspondence
Answer questions from customers or the public
File documents, records, or related materials
Perform administrative or clerical duties such as typing, accepting orders, or sorting mail
Retrieve files or charts
Process individual, group, or organizational invoices
Process checks for dissemination
Execute sales or other financial transactions
Date stamp messages, mail, or other information
Deliver items such as mail, messages, records, or files
Provide Notary service
Issue identification documents to employees, members, or visitors

Documenting/Recording Information

Maintain educational or training-related records, reports, or files
Maintain records, reports, or files in an office, administrative, or clerical setting
Maintain public records, reports, or files
Maintain scientific records, reports, or files
Record information from meetings or other formal proceedings
Maintain computer, network, or database records, reports, or files
Maintain advertising or marketing records, reports, or files
Record client's personal data
Write administrative procedures services manual
Maintain processes and procedures manual
Prepare corporate minute books
Maintain record of organization expenses
Prepare documentation for contracts, transactions, or regulatory compliance
Prepare billing statements

Real-Time Job Posting Statistics

Booster Skills & Certifications

Job Seekers possessing booster skills & certifications, such as those listed below, added to core skills are more marketable, harder to find and expensive to hire.

Hard to Fill: Employers find positions requiring these skills to be hard to fill. These skills and certifications make a job seeker more in demand because the skills are not widely available.

Expensive to Fill: Employers find positions requiring these skills to be expensive to fill. Job seekers with these skills and certifications are likely to earn more money.

Skill or Certification Certi - fication Hard to Fill Expensive to Fill
Project Management
Invoice Processing
Microsoft Sharepoint
Business Administration

Department of Workforce Development Resources